Users love Asana for its intuitive interface, advanced features, and flexibility but a common question amongst the community relates to the differentiation between a ‘Workspace’ and an ‘Organization’. Each one offers exclusive features that cater to diverse team needs and styles of working. 

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Understanding Workspaces and Organizations

Workspace:

A workspace is an environment designed for personal goals or tasks involving a small team. Anyone can create a workspace using a personal email address. A workspace is like a singular team – you cannot create additional teams within it.

Organization:

An organization, on the other hand, is based on a specific company or business email domain. When a user joins Asana with a company email, they are automatically added to the organization associated with that domain. Organizations can house multiple teams, with membership dictated by the email domain.

Maintaining Separate Workspaces and Organizations

You can leverage Asana’s functionality to cultivate both personal and professional projects. Simply create separate accounts: one using a personal email address for individual projects or small team tasks(workspaces), and another with a work email for larger, company-wide projects (organizations). Due to Asana’s specific design structure, users cannot add or mix personal and work email addresses in a single account.

Morphing a Workspace into an Organization

If you wish to convert a workspace into an organization, begin by adding your company email address to your account. However, Asana must verify your email domain before allowing the conversion. If you cannot find the conversion option, reach out to Asana’s support team. Once successful, your original workspace will become the first team within your new organization.

(For reference to these steps, users can visit Asana Guide: Workspace to Organization)

Managing Membership in an Organization

Managing memberships in an organization includes the following steps:

1. Navigate to the settings page, accessible from your profile settings.
2. Click on the ‘Members’ tab to access the membership settings.
3. From here, administrators can add or remove organization members, and define their level of access.

Remember, only people with an email address at your company’s domain can be a member of the organization.

Sharing Projects and Tasks within Workspaces and Organizations

To improve collaboration and transparency, you can share individual projects and tasks:

1. To share a project, simply click on ‘Share’ in the top right of the project screen.
2. Enter the email addresses of the individuals, teams, or the whole organization you want to share with.
3. Specify their access rights: can they edit, comment, or just view.

Be aware that only members of a workspace or organization are able to access the shared projects and tasks.

Switching Between Workspaces and Organizations

Switching between workspaces and organizations is easy:

1. Click your profile photo in the top right corner of Asana.
2. A drop-down menu will appear, listing the different workspaces and organizations that you belong to.
3. Simply click on the name of the workspace or organization you wish to switch to.

Note that you can also quickly search for a workspace or an organization using the search bar at the top of the dropdown menu.

Deleting a Workspace or an Organization

The process for deleting a workspace or an organization includes the following steps:

1. From the main dashboard, click on your profile picture.
2. From the drop-down menu, select ‘Admin Console’.
3. Navigate to the ‘Settings’ tab and click on ‘Deactivate Workspace’ or ‘Deactivate Organization’.
4. Confirm your action by clicking on ‘Deactivate’.

Always remember to export any important data before deleting a workspace or an organization, as this action is permanent and cannot be undone.