The State of IT Automation

Breakthrough or Buzzkill?

The State of IT Automation - Breakthrough or Buzzkill?

Automation’s Reality Check:

The allure of automation in IT is often eclipsed by reality. What begins as a promising SaaS investment can turn into a time-consuming, complex endeavor. ‚ÄúSeamless integrations‚ÄĚ start to fray, the ‚ÄĚinstant setup‚ÄĚ never really ends, and the ‚Äúuser-friendly‚ÄĚ environment becomes a labyrinth.

Today, we’re witnessing a similar hype cycle with AI (and deservedly so). However, all cycles eventually end with some degree of disappointment. As we examine IT’s relationship with automation in this report, it’s impossible not to consider the implications for AI once the hype has faded and IT simply needs a solution that works as promised.

This report, based on a survey of 200 IT professionals conducted by the Gartner Peer Community, examines the intricate dynamics between IT and automation, highlighting both triumphs and challenges to offer a deeper understanding of how to effectively harness this potent, yet elusive, technology.

Key findings of this report:

‚ÄĘ ¬† ¬†Consistency Over Speed:¬†IT professionals value consistency¬†(48%)¬†more¬†than¬†speed¬†(21%)¬†in automation.
‚ÄĘ ¬† ¬†Automation Adoption is Lagging:¬†Most SaaS tasks that¬†could¬†be automated are still done manually,¬†and only¬†13%¬†reported great¬†success¬†with automation.
‚ÄĘ ¬† ¬†Barriers to Automation Remain High: 64%¬†of IT professionals¬†cite¬†a lack of tool education, and¬†58%¬†cite insufficient staffing or time as major challenges in automation implementation.
‚ÄĘ ¬† ¬†Ease of Use is Paramount:¬†Over half¬†(54%)¬†of IT professionals prioritize ease of use when evaluating new automation software.

Section 1

Why Automate: What Does IT Really Want?

According to Gartner, we’re about to witness an explosion of automation. Gartner predicts that by 2025, 70% of organizations will implement structured automation to deliver flexibility and efficiency, an increase from just 20% of organizations in 2021.

With that influx of automation, surely the goal is increased speed‚ÄĒright? Well, not necessarily. While speed often garners all the attention in the realm of automation, our survey showed that IT pros prefer reliability and consistency over the flash and sizzle of speed.¬†

Why Automate: What Does IT Really Want?

The survey says a solid 48% really want consistent task execution, while 27% appreciated the proverbial safety net limiting liability and reducing errors. This speaks volumes about the unsung merits of automation. Speed, you ask? Just 21% favored it as the star performer.

And this makes sense when you think about it. Speed without reliability can actually add more work than it saves. Going faster in the wrong direction will only increase the problem.

Big Takeaway: Software vendors are quick to point to speed and productivity as the top advantage of automation, but IT pros value predictability and liability reduction far more.

And the overall sentiment about automation? Unwaveringly positive. Despite occasional bouts of frustration and disconnect, a whopping 92% of IT pros are still championing this tech evolution. Remember, automation may not be all sunshine and rainbows, but it’s a ride that IT professionals are ready, willing, and remarkably upbeat to undertake.

Section 2

The Automation Dilemma

The Automation Dilemma

Now for the flip side, we explored the barricades that prevent IT from reaping automation‚Äôs full benefits. According to the survey, a resounding¬†64%¬†of respondents mentioned an ‘educational gap’ about tools as a substantial barrier. ‘Lack of time’ and ‘insufficient staffing to invest in automation’ ran a close second, identified by¬†58%¬†of respondents.

The challenges don’t end here. In fact, a significant¬†44%¬†of IT pros voiced concerns regarding ‘poorly designed automation tools.’ Interestingly, only¬†23%¬†of respondents said their barrier was budgetary.¬†

Big Takeaway: The reality of automation is a far cry from the well-crafted utopia we’re often sold. Products might promise effortless automation, but the hurdles of time constraints and poorly designed tools continue to weigh down IT’s ambitions. In essence, automation, as it stands, could be more of a Herculean task than it’s worth, it‚Äôs up to vendors to prove that it‚Äôs not.¬†

Section 3

Commonly Automated Tasks

Commonly Automated Tasks

When examining tasks within IT’s realm that are partially or wholly automated, there‚Äôs a wide variation of responses. An impressive¬†69%¬†of respondents reported partial to full automation in ’employee onboarding,’ while ’employee offboarding’ was similarly treated by¬†64%¬†of IT personnel. ‘License utilization notifications for idle licenses’ was cited in¬†51%¬†of instances, and ‘discovering Shadow IT applications’ in¬†47%.

Additionally,¬†40%¬†of respondents mentioned partial automation for ’employee offboarding tasks like remotely locking laptops.’ Advanced warnings for upcoming SaaS contract renewals’ and ‘discovering applications with duplicate functionality’ were automated to some extent by only¬†27%¬†and¬†12%¬†of respondents respectively.

Big Takeaway: Surprisingly, even with a low bar set by partial automation, most responses hovered around or below the 50% mark. This not only brings the actual adoption and reliability of automation solutions into question but also speaks volumes about potential disillusionment among IT professionals due to factors like poor user experience, lacking education, and inconsistent results. One alarming observation: over half of respondents (53%) lack any form of automation to discover Shadow IT – a significant security concern in today’s IT landscape.

Note:¬†It‚Äôs worth noting that both offboarding and license utilization automation are highly dependent upon the effective discovery of unsanctioned SaaS applications‚ÄĒa common blindspot for companies. Without real-time comprehensive discovery, which is only possible with automation, offboarding and license management can‚Äôt be effective as they only cover a portion of a business‚Äô true app portfolio.

‚ÄĘ ¬†Read Torii‚Äôs¬†Visibility and Impact study to learn more about Shadow IT trends
‚ÄĘ ¬†Learn why¬†76% of IT pros consider offboarding their greatest SaaS security threat

Finally, while a notable¬†84%¬†of respondents believe their companies have had some success in improving efficiency with automation, only a small fraction¬†(13%)¬†report ‘great success,’ indicating huge opportunities for improvement.

Section 4

The Cost of Automation

In our exploration of IT’s relationship with automation, we also delve into spending patterns on technology, with a keen focus on Software as a Service (SaaS) expenditures. IT budgets, despite economic constraints, are undeterred when it comes to SaaS. A striking¬†86%¬†of IT leaders confirm that SaaS consumes at least¬†21%¬†of their overall budget.

In 2023,¬†79%¬†foresee a ‚Äėmoderate‚Äô or ‚Äėgreat‚Äô increase in SaaS spending within their organizations. On the other hand, only¬†3%¬†anticipate a decrease in their SaaS budget.

The Cost of Automation

However, it’s not just about the financial outlay; implementation costs are also on IT professionals’ radar. When asked if the time-cost of implementing and maintaining automation tools is a consideration, a significant¬†81%¬†said it is, indeed, a consideration. Conversely,¬†13%¬†don‚Äôt take this factor into account, and the remaining¬†7%¬†are uncertain.

Big Takeaway: While financial costs are a tangible metric, the ‘time cost’ is equally important to IT pros. In many ways, this confirms our earlier result. 58% had said time or headcount was a barrier, while only 23% said lack of budget was the constraint.¬†

Section 5

Charting the Course: The Future of Automation in IT

As SaaS ecosystems grow in complexity, automation solutions need to evolve to meet changing needs. What IT professionals seek in automation tools reflects not just their current challenges, but their expectations and hopes for the future.

Charting the Course: The Future of Automation in IT

Our survey explores the main factors that IT professionals consider when evaluating automation in new software. A surprising majority‚ÄĒ54%¬†of respondents‚ÄĒsaid ‚Äėease of use.‚Äô They value solutions that are intuitive and accessible, underscoring the need for automation tools to be user-friendly above all else. Without this attribute, even the most robust automation capabilities risk becoming just another drain on time and resources‚Äďand ultimately discarded.

The remaining ‚Äúevaluation criteria‚ÄĚ responses were evenly split, highlighting the diversity of needs amongst IT pros. Some focused on transparency¬†(13%), eager to understand how automation works, while others focused on cost savings¬†(12%)¬†and productivity¬†(12%), recognizing the crucial role of automation in enhancing efficiency and reducing expenditure. A smaller but significant number prioritized customization¬†(10%), demonstrating the need for flexible solutions that can be tailored to meet specific business requirements.

Big Takeaway: Automation tools need to be user-friendly. No other criteria compares. All the promises in the world can’t hold weight without the ability to actually implement the technology. IT professionals, already stretched thin for time, understand this all too well.

Going Forward: Making Automation Buzzworthy

While automation is an exciting prospect, it also presents its fair share of complexities and challenges. Our survey found that the narrative around automation should focus on more than speed. Consistency, reliability, and ease of use are just as, if not more, important. 

So, returning to our original question. Is automation a breakthrough or a buzzkill? A little bit of both. The glaring educational gap, time constraints, and poorly designed tools have emerged as prominent barriers. However, even amid these hurdles, IT teams are unfalteringly positive toward automation.

The key takeaway is that automation is more of an evolution than a revolution. As we navigate toward the future, it’s critical to realize that the true power of automation lies not in its flashy promises, but in its practical, user-friendly application that aligns with the needs and realities of IT professionals.

About the Survey:

About the Survey:

On behalf of Torii, ¬†Gartner Peer Community surveyed 200 IT pros: Managers, Directors, VPs, and C-suite (CIOs). All data was cleaned and verified by Gartner’s data analyst team.¬†


In the survey, we probed sentiments, hurdles, expectations, and musings on IT. Questions spanned teams, individuals, and the IT role as a whole. For more questions and answers, check out the infographic report.

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