3 Ways to Add Users to Canva

Trying to get everyone into the same Canva space can feel harder than it should. Maybe you just hired a designer, or you need marketing to check the latest draft, yet the Invite button keeps hiding in plain sight.

No worries. Below you’ll find three simple routes to add users, keep permissions tidy, and move projects forward without hiccups.

Table of Contents

• Use Canva's UI
• Use Torii
• Use Canva's API

Use Canva’s UI

This walkthrough shows how to add teammates to your Canva workspace using the interface.

Step 1. Open the workspace that needs the new user

• Sign in and look at the left sidebar.
• Right under the Canva logo, click the workspace name.
• If you have more than one, pick the correct workspace from the drop-down list.

Step 2. Go to the People page

• Still in the left sidebar, tap the gear icon labeled Settings.
• In the middle panel that loads, hit People. Canva’s help guide calls this the hub for all member management.

Step 3. Start an invite

• In the top-right corner, press Invite members.
• A small window pops up where you can type one email address or paste several, separated by commas.

Step 4. Set the user role before sending

• Right below the email box, use the Role menu.
• Member: can create and edit their own designs.
• Template designer: can publish templates for the team.
• Admin: gets billing and seat-management powers.
• Pick the role that fits, then choose Send invite.

Step 5. Confirm the invite went out

• Back on the People page, you’ll see the new address listed as Pending.
• Canva’s docs note that the status switches to Accepted once the person clicks the link in their inbox.

Step 6. (Optional) Use a shareable invite link

• Instead of email, hit Copy invite link in the same pop-up.
• Set the role, copy the link, and drop it in Slack or email.
• Anyone who opens it will land on a Canva sign-up page tied to your workspace.

After you send the invite, the hard part is over. The invite stays in Pending until it’s accepted, and Canva updates the seat tally for you.

Use Torii

Instead of provisioning users directly in Canva, use Torii, a SaaS management platform, to handle the job. SMPs bring every subscription and integration into one dashboard, so teams can onboard or offboard staff, review license data, and more from a single place.

With Torii in place, the entire process runs on autopilot. Once a predefined event occurs, such as a new hire joining, an employee leaving or a contract renewal, Torii executes the task without anyone touching a keyboard. When you do this regularly, the time savings add up fast.

To set up user creation in Canva via Torii, follow these steps:

1. Sign up for Torii

Contact Torii and request a complimentary two-week proof-of-concept.

2. Connect your Canva account to Torii

After Torii is live for your team, connect Canva to it. Follow these integration instructions.

3. Create a Torii workflow for Canva

Inside Torii, build an automated workflow that provisions users in Canva. Navigate to the Workflows tab, set a trigger, and add an action that creates a Canva user. From then on, Canva updates automatically whenever the trigger fires.

Use Canva’s API

Sometimes you just want to add teammates without ever opening the Canva dashboard. The API makes that easy. Below is a quick guide to creating a user with Canva’s SCIM-compatible endpoint, so you can automate onboarding.

Step 1: Swap your client credentials for an access token

• Send a POST to https</b>://api.canva.com/oauth/token.
• Grant type: client_credentials.
• Include client_id and client_secret in the body.
• Canva returns an access_token plus its expiry time. Keep that token handy for the next calls.

Example curl:

curl -X POST https://api.canva.com/oauth/token \
-H "Content-Type: application/x-www-form-urlencoded" \
-D "client_id=YOUR_CLIENT_ID" \
-D "client_secret=YOUR_CLIENT_SECRET" \
-D "grant_type=client_credentials"

Step 2: Craft the user payload

You only need a handful of fields to satisfy Canva and the SCIM spec. The sample below hits the bare minimum, leaving plenty of room for optional attributes if you need them later.

{
    "schemas": ["urn:ietf:params:scim:schemas:core:2.0:User"],
    "userName": "[email protected]",
    "name": {
        "givenName": "Jordan",
        "familyName": "Lee"
    },
    "emails": [
        {
            "value": "[email protected]",
            "type": "work",
            "primary": true
        }
    ]
}

Feel free to add optional SCIM fields like title or active if your workflow needs them.

Step 3: Send the create-user call

• Endpoint: POST https://api.canva.com/scim/v2/Users
• Header Authorization</b>: Bearer ACCESS_TOKEN
• Header Content-Type</b>: application/scim+json

Example curl:

curl -X POST https://api.canva.com/scim/v2/Users \
-H "Authorization: Bearer YOUR_ACCESS_TOKEN" \
-H "Content-Type: application/scim+json" \
-D @new_user.json

Step 4: Review the response

When the call works, the server answers with the familiar 201 Created status code. Canva returns a JSON block that includes:

• id Canva’s unique ID for the user
• userName The email you sent
• Time stamps for created and lastModified

Save the id; you’ll need it for future updates, group assignments, or deprovisioning.

Step 5: Handle errors right away

Most errors show up in predictable ways, so check the status code before you retry the call.

• 400 Bad Request Missing or malformed fields.
• 409 Conflict User already exists in the team.
• 401 Unauthorized Expired or incorrect token.

Retry only after fixing the root cause. Flooding the endpoint with the same bad request won’t help and could trigger rate limits.

With these calls wired into your system, adding a new Canva user is a background task, not a manual chore.

Torii for SaaS Management

If you’d like a deeper look at SaaS Management, reach out to our team today for guidance. Torii’s SaaS Management Platform helps you to:

• Discover shadow apps: AI continuously scans your environment, quickly flagging unapproved software the very moment seems anywhere in the org.
• Reduce spending: Cut costs by reclaiming idle licenses, retiring overlapping tools, and giving every team clarity on what stays.
• Automate onboarding and offboarding: Take routine onboarding and offboarding off IT’s plate, significantly reducing manual work and errors in every department.
• Receive timely renewal reminders: Receive early alerts so contract deadlines don’t sneak past you, giving procurement and legal ample time to negotiate.

Torii is the industry’s first comprehensive SaaS Management Platform, giving Finance, IT, and Security one trustworthy source of truth.

Learn more by visiting Torii and see how it streamlines your SaaS stack from procurement through renewal.