6 HubSpot Access Review Solutions in 2026

HubSpot licenses add up fast, especially when marketing, sales, and service teams all need different seat types. Running regular access reviews helps you confirm that only current employees hold active accounts. You can catch former contractors still logged in, spot users with permissions beyond their role, and identify seats that could be reallocated or downgraded.

The tools below handle HubSpot access reviews in different ways. Some pull user data and license information directly through HubSpot integrations. Others rely on SSO or IdP connections and may not see the full picture of who has what level of access. A few are built for enterprises with strict compliance requirements, while others target mid-market teams that want faster setup without the overhead.

This guide covers six platforms worth evaluating for HubSpot access reviews in 2026. Each section includes what the tool does well, where it falls short, and review ratings from G2 and Capterra.

Table of Contents

• Torii
• ConductorOne
• Zluri
• Okta Lifecycle Management
• Lumos
• Nudge Security

Torii

Torii connects directly to HubSpot through its integration to pull employee names, email addresses, job titles, departments, user status, and license type data into a single view. Reviewers can see which team members hold Marketing Hub seats versus Sales Hub or Service Hub licenses, then verify those assignments make sense for each role. The platform flags accounts that may need attention so managers can decide whether to keep, modify, or remove access during certification campaigns.

The access review workflow in Torii routes certification requests to the appropriate owner based on application or department. AI-powered anomaly detection surfaces accounts with unusual patterns, like a support rep holding a Marketing Hub Professional license they never use. The platform also combines identity governance with SaaS financial management, so you can track HubSpot spend alongside access permissions in the same dashboard.

Automated workflows handle the follow-through once access reviews wrap up for your team. When a reviewer denies access, Torii can trigger deprovisioning through the HubSpot connection. License reclamation workflows help you recover unused seats before your next renewal cycle.

Pros

• Direct HubSpot integration pulls user status, license types, titles, and departments automatically
• Surfaces accounts for review so you can catch misallocated licenses before renewal
• Combined SaaS management and identity governance in one platform
• Strong workflow automation for access provisioning and deprovisioning
• Accessible pricing starting at $2.50 per employee per month

Cons

• Some workflows require manual adjustments for complex provisioning scenarios
• Would benefit from more integrations on the cloud infrastructure side
• Reporting customization options could be more flexible
• Does not capture last used date for HubSpot specifically

G2: 4.5 out of 5 stars (302 reviews)

Capterra: 4.9 out of 5 stars (26 reviews)

ConductorOne

ConductorOne pulls HubSpot entitlements into access review campaigns so reviewers decide on actual permissions rather than vague role names. The platform connects to HubSpot through its connector library and extracts permission data at the entitlement level. Reviewers can see which users hold Super Admin rights, which have limited view-only access, and everything in between.

AI agents at ConductorOne handle routine certifications automatically without manual reviewer intervention. The system flags suspicious access patterns and recommends revocations for dormant accounts. Customers report completing first-time reviews in 24 hours compared to previous two-week cycles using spreadsheets. When reviewers deny access, ConductorOne triggers automated deprovisioning in the connected application.

The platform was built by former Okta security product veterans who understood that legacy IGA tools take too long to deploy. Average implementation time runs about four weeks, which means you can have HubSpot access reviews running before your next quarterly audit.

Pros

• AI-powered automation reduces review time by 85 percent according to customer reports
• Fast implementation averaging four weeks compared to months for legacy tools
• Entitlement-level visibility shows actual HubSpot permissions not just roles
• Automated remediation triggers deprovisioning when access is denied
• Strong developer extensibility with Terraform provider and modern API

Cons

• Can only remove access in reviews, not modify permission levels
• Some HubSpot-specific features may require custom connector configuration
• No public pricing requires sales engagement for budgeting
• Smaller review base on G2 compared to more established competitors

G2: 4.8 out of 5 stars (13 reviews)

Capterra: Not listed

Zluri

Zluri integrates with HubSpot to fetch user and permission data for access certification campaigns. The platform combines SaaS management with identity governance, so you can see HubSpot alongside your entire application portfolio. Reviewers get real-time activity data showing who actually uses HubSpot versus who just holds a license, and AI flags orphaned accounts or users with excessive permissions.

Automated workflows handle recurring certifications on configurable schedules based on your audit timeline. Zluri supports multi-level reviewer assignments so department heads and IT can both weigh in on access decisions. When reviews complete, one-click remediation triggers deprovisioning through the HubSpot API connection. Customers report reducing full-day audit processes to 30 minutes.

The platform uses a patented 9-method discovery engine that finds SaaS applications across your organization. For HubSpot specifically, this means catching instances where teams signed up for free accounts or trials outside your main subscription.

Pros

• Combines SaaS management and IGA for complete visibility across applications
• AI-powered risk identification flags orphaned and over-privileged accounts
• Multi-level reviewer support for thorough certification workflows
• One-click remediation triggers automatic deprovisioning
• Customer support rated 4.9 out of 5 on Capterra

Cons

• Some niche applications lack native integrations
• Reporting function needs more customization flexibility
• Workflow editor can be difficult to navigate without clear labeling
• Discovery engine occasionally misidentifies applications

G2: 4.6 out of 5 stars (175 reviews)

Capterra: 4.9 out of 5 stars (27 reviews)

Okta Lifecycle Management

Okta connects to HubSpot through SCIM provisioning and can manage user lifecycle events directly from your identity platform. The Identity Governance bundle includes access certification campaigns where reviewers confirm HubSpot access during scheduled or recurring reviews. Okta pulls user and group data from its directory and shows which employees have HubSpot assignments.

The platform works best when HubSpot access flows through Okta groups rather than direct role assignments inside HubSpot itself. Reviewers can approve or reject access at the group level, and denied access triggers automatic deprovisioning through the SCIM connection. Okta recently added AI-generated access summaries to help reviewers understand user context during investigations.

Organizations already using Okta for SSO find it convenient to add governance through the same platform. The 7,000 plus pre-built integrations mean HubSpot connects without custom development work.

Pros

• Unified platform combining SSO, MFA, lifecycle management, and governance
• Massive integration library with 7,000 plus pre-built connections
• SCIM-based provisioning handles HubSpot user creation and removal
• Fast deployment measured in days or weeks compared to legacy IGA tools
• Strong automation through no-code Okta Workflows

Cons

• Group-based provisioning limits visibility into fine-grained HubSpot permissions
• Identity Governance requires purchasing the complete bundle
• Cannot discover local HubSpot accounts that bypass SSO
• Higher cost at scale compared to some purpose-built governance tools

G2: 4.5 out of 5 stars (1,257 reviews)

Capterra: 4.7 out of 5 stars (914 reviews)

Lumos

Lumos brings an AI-native approach to HubSpot access reviews through its Albus AI agent. The platform automatically approves or rejects access requests using peer group analysis and usage anomalies. Reviewers oversee agent decisions rather than making every decision manually, which means campaigns complete faster without the rubber-stamping that plagues traditional reviews.

The platform at Lumos provides granular visibility into HubSpot entitlements across your organization. Delta Reviews focus only on changes since the last review cycle, reducing the volume of decisions reviewers need to make. Shadow IT detection catches unauthorized HubSpot accounts that employees created outside your main subscription.

Self-service access requests through Slack or Teams integration let employees request HubSpot access directly. Approval workflows route requests to the right managers, and time-based access controls grant temporary permissions that expire automatically.

Pros

• AI agent completes reviews 7x faster by automatically handling routine decisions
• 50+ hours saved per quarter in access reviews according to customer reports
• Slack and Teams integration makes reviews seamless with one-click approve or deny
• Strong compliance support for SOX, SOC 2, ISO 27001, and HIPAA
• Delta Reviews reduce fatigue by focusing only on changes since last cycle

Cons

• Steeper learning curve than marketing materials suggest
• No live chat support available for complex issues
• Technical bugs and unclear access controls reported by some users
• SaaS and cloud focus creates blind spots for on-premises systems

G2: 4.7 out of 5 stars (54 reviews)

Capterra: Not rated

Nudge Security

Nudge Security takes a different approach to HubSpot access reviews by starting with discovery. The platform uses patented email-based detection to find every HubSpot account ever created by anyone in your organization. This includes the main subscription, free trials that employees started, and instances that bypass your SSO entirely.

Nudge Security then uses behavioral nudges delivered via email, Slack, or Teams to prompt users to confirm whether they still need their HubSpot access. Changes route to app owners for cleanup, and auditor-ready reports document all actions taken. The company reports an 83 percent compliance rate with nudges compared to 32 percent with traditional firewall-style blocking.

The platform focuses on security and governance rather than deep automation. Supply chain breach alerts notify you when HubSpot or other vendors in your stack experience security incidents.

Pros

• Discovers far more HubSpot accounts than competitors with 50,000 plus unique apps in database
• Full SaaS visibility in approximately 75 minutes on average with no agents required
• Behavioral nudge approach achieves 83 percent compliance rate
• Supply chain breach alerts notify you when vendors experience security incidents
• Built-in playbooks for offboarding, access reviews, and inactive account cleanup

Cons

• Cannot discover desktop applications that lack email confirmations
• Requires Google Workspace or Microsoft 365 for email-based discovery
• Nudges are suggestions rather than enforced policies
• Limited public reviews make validation harder for buyers

G2: 5.0 out of 5 stars (limited reviews)

Capterra: Not rated

How to Choose

Your selection depends on HubSpot complexity and broader governance needs across your organization. Teams with multiple hubs and seat types benefit from platforms that pull license data directly from HubSpot. Organizations already standardized on Okta may find it easiest to add governance through the same platform they use for authentication.

Deployment time matters as much as feature depth when evaluating these platforms. Some tools deploy in weeks while others require months of implementation work. Factor in ongoing maintenance and whether your team has the technical expertise to configure workflows without external help.

For organizations wanting more than just periodic HubSpot access reviews, consider platforms that combine identity governance with broader SaaS management capabilities. Torii stands out here by offering shadow IT discovery, license optimization, cost tracking, and automated workflows alongside access certifications. This means you get HubSpot governance plus visibility into your entire SaaS portfolio from a single dashboard.

Frequently Asked Questions

Why are regular HubSpot access reviews important? +

Regular HubSpot access reviews reduce wasted license spend and security risk. They identify inactive or orphaned accounts (often costing over $1,000 per year per seat), reveal over-privileged users, and enable seat reclamation or downgrades ahead of renewals.

How do HubSpot access review tools differ in their integrations? +

Some tools connect directly to HubSpot APIs and pull license types, user status, and entitlements; others rely on SSO/IdP data, which can miss fine-grained permissions. Enterprise tools add compliance controls, while mid-market options prioritize faster setup and lower overhead.

Which features should I prioritize when choosing a HubSpot access review tool? +

Prioritize HubSpot integration depth (license and entitlement visibility), deployment timeline, compatibility with your identity stack (Okta/SCIM), automation for remediation, and budget impact. Also consider discovery and license optimization if you manage multiple hubs.

Can access reviews automatically reclaim HubSpot licenses? +

Yes — many platforms (Torii, ConductorOne, Zluri, Okta via SCIM) can trigger automated deprovisioning and license reclamation after reviews. Some tools only remove access rather than adjust permission levels, so confirm entitlement-level remediation capabilities before buying.

How long does deployment typically take for these tools? +

Deployment varies widely: Okta and similar SSO tools often deploy in days or weeks, ConductorOne averages about four weeks, Torii and Zluri install quickly for mid-market teams, while legacy enterprise IGA solutions can take months to implement.

What discovery methods catch unauthorized or trial HubSpot accounts? +

Discovery uses multiple approaches: email-based detection (Nudge) finds accounts created via company email, SaaS discovery engines (Zluri) detect trial instances, and SSO logs reveal sanctioned accounts. Combining methods helps reduce blind spots and catch shadow IT.