3 Ways to Add Users to Your Postman Account

Sharing collections is easier when everyone on your team is in the same Postman workspace. Still, figuring out how to invite people can feel like one more task in a busy sprint.

This guide walks you through three simple ways to add users, whether you’re sending a quick email invite, generating a shareable link, or bulk-uploading addresses, so you can get back to building and testing APIs together.

Table of Contents

• Use Postman's UI
• Use Torii
• Use Postman's API

Use Postman’s UI

Use Postman’s web app to invite a teammate and set their role.

1. Sign in and switch to the right team

• Go to go.postman.co and sign in.
• Click your avatar in the upper-left.
• If you see more than one team, choose the one you need from the drop-down.

2. Open the Invite panel

• On the right side of the header, find the orange “Invite” button (it may look like a person with a plus sign).
• Click it to open the invite window.

3. Add the user’s email

• Enter one or more email addresses, separated by commas if needed.
• Postman flags anything that looks misspelled.

4. Pick the user role

• A role selector sits below the email box.
• Choose Viewer, Collaborator, Developer, Admin, or Billing for this teammate.

5. Decide which workspaces they’ll join

• Scroll to “Workspaces.”
• Check the boxes next to any public, private, or partner workspace you want them to access.
• You can skip this step; the user still lands in the team and can be added later.

6. Send the invite

• Click “Send Invites.”
• A toast message confirms it went through.

7. Track invite status

• On the Team > Members page, new addresses appear as “Pending.”
• If you need to remind someone, open the three-dot menu beside their name and select “Resend.”
• Sent the wrong invite. Use that same menu to cancel it.

8. Confirm the user joins

• After the recipient clicks the link in their email, their status changes to “Active.”
• They show up in workspace member lists based on the access you set.

That’s it. You added a user through Postman’s UI, following the steps in “Invite teammates and manage roles.”

Use Torii

Instead of opening Postman and adding users one at a time, route the task through Torii, a SaaS management platform that handles the heavy lifting. An SMP centralizes SaaS oversight, automates user onboarding and off-boarding, tracks licenses, and more.

With Torii the process is automatic: once you specify a trigger (for example, a new hire, a departure, or an upcoming renewal), Torii creates the Postman user for you and removes the repetitive work.

To add a user to Postman via Torii, follow these instructions:

1. Sign up for Torii

Contact Torii and request a complimentary two-week proof-of-concept.

2. Connect your Postman account to Torii

When your Torii environment is active, link your existing Postman instance to it. Follow the official guidelines here: Postman integration instructions.

3. Build a Torii workflow for Postman

Inside Torii, open the Workflows tab, choose a trigger, and add the “Create Postman user” action. Whenever the trigger condition is met, Postman immediately receives the new user.

Use Postman’s API

Sometimes you need to add a new teammate to Postman without opening the dashboard. Use the SCIM endpoint to create the account with a single HTTP call.

1. Secure your SCIM token

• Grab the bearer token that Postman issues for SCIM provisioning.
• Store it in a variable; you’ll pass it in the Authorization header.

2. Draft the request body

{
    "userName": "[email protected]",
    "name": {
        "givenName": "Jordan",
        "familyName": "Lee"
    },
    "displayName": "Jordan Lee",
    "emails": [
        {
            "value": "[email protected]",
            "primary": true
        }
    ],
    "active": true
}

Key fields:

• userName must match the login email.
• active set to true sends the invite immediately.

3. Send the POST request

POST https://api.getpostman.com/scim/v2/Users
Authorization: Bearer 
Content-Type: application/json

Attach the JSON body shown above.

4. Confirm the response

• A 201 status tells you the user record exists.
• The payload includes an id you can keep for updates or a soft delete later.

5. Troubleshoot common bumps

• 401 → Check whether the bearer token expired.
• 409 → The email already belongs to your team; switch active to true instead of creating a duplicate.

That’s it. The new teammate receives Postman’s invite email and can start working as soon as they accept.

Torii for SaaS Management

Looking for a deeper look at SaaS management for your team? Reach out and see how Torii’s platform can help:

• Spot shadow apps: AI scans the organization and flags any unapproved software.
• Cut waste: Remove idle licenses and overlapping tools to lower spend.
• Automate onboarding and offboarding: Hand off routine IT tasks to save time and avoid mistakes.
• Avoid surprise renewals: Get alerts well before contracts come up.

Torii pulls data from every SaaS tool you use and gives Finance, IT, and Security one reliable dashboard.

See what the platform looks like in action at Torii.