3 Ways to Add Users to Your ClickUp Team

Inviting teammates into ClickUp should feel quick, not confusing. Whether you’re onboarding a new hire or looping in a freelancer, the right approach keeps projects moving and everyone on the same page.

Below, we break down three simple ways to add users, direct invites, sharing via teams, and importing from other tools, so you can pick what matches your workflow and security needs.

Table of Contents

• Use ClickUp's UI
• Use Torii
• Use ClickUp's API

Use ClickUp’s UI

Use ClickUp’s workspace settings to invite teammates and assign the right level of access.

1. Open the People menu

• Select your workspace avatar in the lower-left corner.
• In the pop-up, choose “People.” You’ll see everyone already in the workspace.

2. Start a new invite

• Click the purple “Invite people” button in the upper-right corner of the People screen. A side panel appears.

3. Enter their email

• Type one or more email addresses, separated by commas.
• Paste a list if you like; ClickUp splits it into individual invites for you.

4. Choose the right role

• Member: Full workspace access except admin-only areas.
• Guest: Limited to the spaces, folders, or lists you pick.
• Use the dropdown next to each email to switch between Member and Guest.

5. Set initial permissions (optional but handy)

• For Guests, tick the boxes for the exact spaces they should see.
• For Members, leave everything open or toggle off any spaces you’d rather hide for now.

6. Send and confirm

• Press “Send Invite.”
• The person appears as “Pending” until they click the link in their email. Resend or cancel the invite from the same People page if needed.

That’s it. After they accept, they’ll show up under Active and can get to work.

Use Torii

Skip the ClickUp login and let Torii add users to the right team. This SaaS management platform gathers every cloud app and subscription in one place so you can automate onboarding, off-boarding, license tracking, and more.

Torii triggers the update whenever a predefined event occurs, such as a new hire’s start date, an off-boarding, or a contract milestone. Automation means you don’t have to repeat the same clicks every time the situation arises.

1. Sign up for Torii

Reach out to Torii and request a complimentary 14-day proof-of-concept to get started.

2. Connect your ClickUp account to Torii

Once your Torii environment is up and running, link your ClickUp tenant to it (assuming you already hold a ClickUp account). Follow the steps in the official guide: ClickUp integration instructions.

3. Create a Torii workflow for ClickUp

Inside Torii, open the Workflows tab and choose the trigger that will launch the process. Add the action that drops the user into the right ClickUp team. After saving, every time the trigger fires, ClickUp will be updated automatically.

Use ClickUp’s API

This short walk through lets you invite a teammate with a single API call. First you’ll grab the team ID, then send the invite.

1. Collect what you need

• A ClickUp API token that can manage users
• The email of the person you’re inviting
• The team_id for the workspace

2. Find the team_id

GET https://api.clickup.com/api/v2/team
Authorization: YOUR_API_TOKEN

The response lists every workspace your token can directly reach. Copy the id for the one you want.

3. Send the invite

POST https://api.clickup.com/api/v2/team/{team_id}/user
Authorization: YOUR_API_TOKEN
Content-Type: application/json
{
    "email": "[email protected]"
}

Replace {team_id} with the numeric value you just copied earlier. The body only needs the email address.

4. Check the response

• 200: success. The JSON block returns the new user object.
• 400: email missing or malformed.
• 403: token lacks permission.
• 409: user already belongs to the team.

Fix any issues, resend if needed, and the user’s invite lands in their inbox.

Torii for SaaS Management

Looking for ways to tame your SaaS stack and cut waste? Torii’s SaaS Management Platform helps you:

• Uncover shadow IT: AI-driven discovery monitors your environment and flags unapproved apps as soon as they appear.
• Reduce spending: Reclaim unused licenses and drop overlapping tools to shrink the software bill.
• Automate onboarding/offboarding: Workflows handle employee lifecycle tasks so teams save time and avoid mistakes.
• Stay ahead of renewals: Reminders surface contracts early, giving you room to renegotiate or cancel.

Torii unites Finance, IT, and Security teams around a single source of SaaS truth.

Learn more at Torii.